aptimus/labs

Software that does your busywork

Run like a company twice your size.

Orders, invoices, leads and reports, moved between your inbox, spreadsheets and ERP by software. You approve anything unclear, and you keep the code.

Anything the software isn't sure about comes to you to approve.

Four tasks, each turning from done by hand to done by software, except one case that comes to you to review. Before, by hand: Re-type the PO from email, Copy lines into the ERP, Check stock by phone, Type the confirmation. After, done by software: PO read from email, Stock checked, Confirmation sent. Comes to you to review: Item code not in the catalogue.

Example: order intake

Works with the tools you already use

  • Microsoft 365
  • Outlook
  • Excel
  • Google Workspace
  • SAP Business One
  • Odoo
  • Salesforce
  • HubSpot
  • Pipedrive
  • Shopify
  • WooCommerce
  • Stripe
  • QuickBooks
  • Xero
  • SmartBill
  • WinMentor
  • Saga
  • Nexus ERP
  • Slack
  • Microsoft Teams
  • Notion
  • Airtable
  • Zapier

Four services

Most engagements start with automation and grow into one of the others.

01

AI agents & automation

Agents that read emails, PDFs and forms, fill the system you already use, and hand the unclear cases to a person.

By hand: Re-typing orders from emailsWith software: Orders entered, odd ones flagged

02

Custom software & internal tools

The tool your team keeps asking for, built in the stack you already run.

By hand: Tracking jobs in a shared spreadsheetWith software: One tool the whole team uses

03

Data & reporting

One place where the numbers agree, fed automatically.

By hand: Building the Friday spreadsheetWith software: A report that builds itself

04

Fractional CTO & audit

Technical judgment on your side of the table when you buy, hire or rebuild.

By hand: Guessing which vendor to trustWith software: A written audit with a fix order

We built and run Handpick

Handpick qualifies leads and books calls for service businesses. It's the form on our Start page.

Visit Handpick
  • A form builder showing the steps of a lead capture form, one step's fields open, and a live preview of the form beside them.
  • A lead inbox listing submitted leads with their score, and one lead marked qualified.
  • A contact record showing the person, their company, the tags applied to them and the verdict the rules reached.

The first four weeks, step by step.

You see working software at the end of week two. The quote comes after week one, once we know the real size of the job.

  1. Day 0

    Qualify

    A 20-minute call. We tell you on the call if we're not the right fit.

    You getA yes or no on fit

  2. Week 1

    Embed & map

    We sit with the people doing the work and time each step. You get the map and a fixed quote.

    You getProcess map and fixed quote

  3. Week 2 onward

    Ship in increments

    Something you can use every week, behind a review step until your team trusts it. Weekly demo, written changelog.

    You getWorking software, weekly changelog

  4. Handover

    Hand over or keep us on

    Docs, a how-to guide and access in your name. We stay on a small retainer only if you ask.

    You getHandover how-to guide

What the busywork costs you now.

Put in your own team, hours and hourly cost. Nothing you type leaves this page.

Currency
Hours back each week21 hThat is about half a full-time person.A year of this by hand costs€46,2001,320 h a yearWhat stays manual still costs about€13,900You keep about €32,300 a year.

Estimate: assumes about 70% of the hours are automated, with a person checking the rest, and that one full-time person works 40 h a week. Your week-1 map gives the real figure.

Your numbers, not ours.

Talk to us about this task

We learn your business, then automate the busywork.

Recent work in regulated consumer lending, climate-tech and lead-gen SaaS.

Rohat Nour Eldin

Founder, Aptimus Labs

LinkedIn
Lending
Engineering lead at a regulated EU consumer lender: architecture, infrastructure, incident reviews.
Before
Emissions reporting for a climate-tech platform; an internal AI workflow builder.

What you keep, whatever happens.

  • Code in your repository

    Every line lives in a repository your company owns, from the first commit.

  • Accounts in your company's name

    Hosting, AI providers and every credential are opened in your name, not ours.

  • Leave any time with everything

    Whenever you stop, the code, accounts and docs are already yours.

Week one
From €2,350, excl. VAT, credited against the build
Calls
English, Romanian
Data
EU-hosted; never used to train AI models; DPA on request
Reply
Within one business day

Tell us which task eats the most hours.

One line about the task, then we agree a time for the call. You'll hear from Rohat within one business day.

Book a 20-minute call

Runs on Handpick, a product we built and operate